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How to Add a Network Printer to Windows PC

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Lucas

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Adding a network printer to a Windows PC allows for shared access across devices without direct USB connections. This guide walks you through the essential steps and options for setting up a network printer in Windows.

Prerequisites

  • Printer is powered on and connected to the same network as your PC.
  • Wired printers: connected via Ethernet.
  • Wireless printers: connected to the Wi-Fi.
  • PC is also on the same network.
  • Optional: Printer’s IP address and latest drivers from the manufacturer’s website.

Method 1: Add Printer via Windows Settings

  1. Open Settings (Windows key + I).
  2. Go to Bluetooth & devices (Windows 11) or Devices (Windows 10).
  3. Click Printers & scanners.
  4. Select Add device.
  5. Wait for your printer to appear > Click Add device.

If it works, print a test page to confirm setup.

Method 2: Manual Setup with IP Address

If automatic detection fails:

  1. Repeat steps 1–4 from Method 1.
  2. Click The printer that I want isn’t listed.
  3. Select Add a printer using a TCP/IP address.
  4. Enter your printer’s IP address (e.g., 192.168.1.150).
  5. Choose driver:
    • If detected: let Windows install it.
    • If not: use “Have Disk…” and navigate to downloaded driver files.
  6. Name your printer.
  7. Choose not to share (if it’s already network-shared).
  8. Print a test page > Click Finish.

Method 3: Use Manufacturer’s Setup Software

  1. Visit your printer manufacturer’s website.
  2. Search for your printer model.
  3. Download full driver/software package.
  4. Run the installer and follow guided steps.

This often includes scanning utilities and advanced settings.

Troubleshooting

  • Printer Not Found:
    • Ensure it’s connected and on the same network.
    • Restart printer and router.
    • Temporarily disable firewall.
    • Confirm correct IP address.
  • Driver Issues:
    • Download latest driver.
    • Uninstall and re-add printer with updated driver.
  • Print Errors:
    • Check printer status (paper, ink).
    • Clear printer queue.
  • Access Errors:
    • Enable network discovery.
    • Seek admin rights in office settings.

Tip: Assign a static IP for critical printers to prevent connectivity loss. With these steps, you can successfully add and manage a network printer on your Windows PC.

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