How to Add a Network Printer to Windows PC

Adding a network printer to a Windows PC allows for shared access across devices without direct USB connections. This guide walks you through the essential steps and options for setting up a network printer in Windows.

Prerequisites

• Printer is powered on and connected to the same network as your PC.
• Wired printers: connected via Ethernet.
• Wireless printers: connected to the Wi-Fi.
• PC is also on the same network.
• Optional: Printer’s IP address and latest drivers from the manufacturer’s website.

Method 1: Add Printer via Windows Settings

1. Open Settings (Windows key + I).
2. Go to Bluetooth & devices (Windows 11) or Devices (Windows 10).
3. Click Printers & scanners.
4. Select Add device.
5. Wait for your printer to appear > Click Add device.

If it works, print a test page to confirm setup.

Method 2: Manual Setup with IP Address

If automatic detection fails:

1. Repeat steps 1–4 from Method 1.
2. Click The printer that I want isn’t listed.
3. Select Add a printer using a TCP/IP address.
4. Enter your printer’s IP address (e.g., 192.168.1.150).
5. Choose driver:
   • If detected: let Windows install it.
   • If not: use “Have Disk…” and navigate to downloaded driver files.
6. Name your printer.
7. Choose not to share (if it’s already network-shared).
8. Print a test page > Click Finish.

Method 3: Use Manufacturer’s Setup Software

1. Visit your printer manufacturer’s website.
2. Search for your printer model.
3. Download full driver/software package.
4. Run the installer and follow guided steps.

This often includes scanning utilities and advanced settings.

Troubleshooting

• Printer Not Found:
  • Ensure it’s connected and on the same network.
  • Restart printer and router.
  • Temporarily disable firewall.
  • Confirm correct IP address.
• Driver Issues:
  • Download latest driver.
  • Uninstall and re-add printer with updated driver.
• Print Errors:
  • Check printer status (paper, ink).
  • Clear printer queue.
• Access Errors:
  • Enable network discovery.
  • Seek admin rights in office settings.

Tip: Assign a static IP for critical printers to prevent connectivity loss. With these steps, you can successfully add and manage a network printer on your Windows PC.